The Pomodoro Technique is a philosophy of time management that is designed to provide you with maximum focus and creative freshness, which can allow you to complete projects quicker with less mental fatigue. The process is relatively simple. For every project or task that you need to complete during the day, you budget your time into short increments, of 25 minutes, and incorporate periodic 5-minute breaks. After you’ve finished four periods of work with 15 minutes of break time, then you take a 15-20 minute break before starting back to work.
How to Use the Pomodoro Technique
Start by choosing one task that you want to focus on. Get yourself ready by grabbing a pen and paper and a timer. Set the timer for 25 minutes and start to work on your task. Once the 25 minutes have passed, jot down your end time and mark your first period complete. Next, set the timer for 5-minutes to carefully time your break. Once your break is over, set the time for another 25-minutes and start on your next tasks. Repeat this process four times and then enjoy a longer, 15 to 20-minute break.
If you want to be successful, you will need to remove all distractions before you get started. The purpose of the Pomodoro Technique is for you to focus on one task at a time without distractions that can kill your productivity.
Have Everything You Need
To get the most out of this process, you need to ensure that you’ve gathered everything you need to complete the task for the day and place them somewhere close by. This allows you to be more effective during the process, eliminating the need for you to spend time looking for items you need to complete the task.
Don’t Skip the Breaks
For you to remain focused and remain productive, you have to take the breaks. When the timer goes off, stop what you’re working on and take your 5-minute break. This will help you to clear your mind a bit and get it ready to focus on the next task.
Record Your Thoughts
No matter how focused you are, you will always have random thoughts pop into your head. Rather than allowing these thoughts to derail your process, just jot down your thought on a piece of paper and get back to the task at hand. At the end of the day, you can look at the list of thoughts and make a plan to tackle tasks the next day.
To successfully utilise the Pomodoro Technique and boost your productivity, it is essential that you stay focused on your task for the entire 25-minutes. The only way the technique will work is if you remain productive for the whole of the 25 minutes.
At Citizen Counselling and Coaching a number of our counsellors and coaches can provide support around getting organised and time management. This can include identifying the obstacles to better productivity , creating practical plans and advice through to sharing techniques and models that have worked for others.
Our My Time ManagementÕ online programme and Coaching was designed for time poor busy people looking to make a change in their lives.
Our Getting Organised page can explain more