Good organisation can be essential in your home, office or in your home-office if you’re to function at maximum efficiency and achieve increased productivity.
Some, avoidant people will claim that if they clean up and organise they would never be able to find anything; but this is rarely the case. These people waste a lot of time saying, “I know it’s here someplace.” They could have fallen fowl of the saying ‘if there is an empty space, it will be filled’.
Most of the following suggestions hold true for both home and office or whether you are working out of your home or in a designated office space.
Find a place for everything and put everything in its place. This will mean filing and storing. If you have a home or office that’s overwhelmed with clutter, divide the task into individual areas.
Have plenty of file folders and storage bins on hand before you begin. If it’s your home, you can be less formal and create colour classified piles. Have three piles- keep, bin or shred and maybe. Your goal is to eliminate the ‘maybe’ by the end of the clearing session.
A good rule is that if you’ve not read or used a piece of paper, a file or a notebook filled with remarks in the last six months you can probably trash it or file it. If you’re still not sure and think you may need to keep it for legal reasons, then prepare a long-term file bin.
Try not to handle each piece of paper or file more than once. Don’t get bogged down with in depth reading of an article or you’ll never get finished. Save it for later. Right now, your goal is to clear clutter and get organised.
Once the top of your desk is clear and everything is in its place, start with the drawers. Clean desk drawers provide more storage space. Keep your filing system simple. Don’t make it so complicated that it’s hard to retrieve an item. If you’re afraid you might lose track of an article, store it in a clear container or label it in bold letters.
Start a clear desk policy! keep only the essential items on your desktop such as a phone, calculator, computer, and office supplies you need daily such as tape, pens and paper clips. Okay, go ahead and make a space for a family photo or your significant other.
You tend to get much more accomplished if the environment is user friendly. Other personal items however, should not be in plain view or on your desk. Designate a separate drawer for personals and keep them to a minimum.
Create a to-do list and keep it where you see it constantly, maybe in paper form or on your phone or computer. If you forget to do something don’t use the excuse that you didn’t check your to-do list or your calendar. Keep your appointment calendar up to date and check it often, give others access to it if appropriate. The top of your desk should have only one project at a time to keep you focused.
Reward yourself once you’ve completed your organization session. Now, keep it that way. When a project is finished, put it away. Straighten your desk and work area at the end of each day so you meet the new day with a clean desk and a clear mind.
Want some help in dealing with this or making an action plan or even bouncing some ideas off an impartial person? at Citizen Counselling and Coaching a number of our counsellors and coaches can provide support around this issue, in person and via telephone and zoom secure video chat. This could include identifying the obstacles to overcoming the issue, creating practical plans and through sharing techniques and models that have worked for others.
Our ‘Turn Hopeless Resolutions into Personal Evolution’ online programme and Coaching were designed for time poor busy people looking to make a positive change in their lives.